Most journal publishers permit authors to post accepted journal manuscripts to an nonprofit institutional repository, with some requiring an embargo or delay.
Before you sign the copyright transfer agreement with the publisher, read and understand the terms. Consider modifying with the:
SPARC Author Addendum: This website describes the process and provides a tool to enable authors to retain key rights to post their article manuscripts.
Refer to the signed copyright transfer agreement to understand whether open access by posting online or submission to a digital repository is permitted.
Sherpa / RoMEO maintains a database of publisher / journal postprint and preprint policies. Verify the information on Sherpa / RoMEO with the publisher / journal because it is not always current. Sherpa/RoMEO provides links to related information on journal and publisher's websites.
Determine which version of your scholarly work you may post and whether an embargo is required. Many journals will NOT permit you to post the final published article; however, many will permit posting of the author's accepted manuscript. See Table for guidance on confusing version language.
Table: Different versions of green OA copies.
|
Stage |
Definition |
Terms used |
| Working paper | A working paper uploaded to an e-print repository | Preprint, Author's unsubmitted draft |
| Submitted manuscript | The version of the manuscript submitted to the journal | Preprint, Author's original draft |
| Accepted manuscript | The accepted version, after peer review but prior to the final copy-editing and layout | Postprint, Personal version, Accepted author manuscript, Final author version |
| Published article | An exact digital replicate of the published article | Postprint, Version of record, Publisher's version, Published journal article |
Published Version
The published version is the final version of the article produced by the publisher. When dealing with hard-copy publications, this is the printed version found in books, proceedings and journals. In the digital environment, the published version is usually a PDF available through the publisher’s Web site or through article databases (although for some online publications, the published version may be in HTML or other file formats).
Post-Print
The post-print is the author’s final manuscript of the publication, which is submitted to the publisher for publication. If published in a peerreviewed publication, the post-print contains all revisions made during the peer-review process. It does not, however, reflect any layout or copy editing done by the publisher in preparation for publication. As such, proofs and offprints delivered to the author from the publisher are not post-prints. Because the post-print is produced by the author, it is typically a DOC (or other word processing file format) or Tex format.
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